Tented and outdoor wedding coordination, from $2,299

Why tented and outdoor weddings need an operations plan

When you host a wedding under a marquee, on private property, or outdoors at an estate or club, you are building the venue for the day. Tents bring their own operational needs, from power distribution and lighting to caterer staging, guest flow and weather contingencies.

Tyler's background includes senior catering leadership at the Tamahaac Club in Ancaster, overseeing private estate marquees and clubhouse events, along with two decades managing banquets across Hamilton, Stoney Creek and Burlington. He knows how to stage a tented reception so service feels as calm and well-timed as a permanent dining room.

What Tyler manages for tented and outdoor celebrations

• Timeline creation and review, built around delivery windows, setup crews and sunset
• Site walkthrough and ceremony rehearsal choreography
• Directing vendor arrivals, caterer staging, power and lighting checks, and table counts against the floor plan
• Setting out your personal decor, signs, place cards, seating chart, guest book and memory table
• Working with the catering and bar team on cocktail hour flow, speech timing and dinner service
• Up to 12 hours on site, through end-of-night packdown of your cards, gifts and decor into your designated vehicle

How Tyler runs the day

1. MorningTyler checks table counts against the floor plan, directs vendor deliveries and stages your personal decor.
2. Before the ceremonyHe pins boutonnieres, delivers corsages, reviews cues with the officiant and confirms the microphone sound check.
3. The ceremonyHe cues each pairing of the wedding party, holds the doors and keeps guests clear of your photographer.
4. Cocktail hourHe keeps an eye on bar lines, makes sure appetizers circulate, briefs the MC and moves guests into dinner on time.
5. Dinner and speechesWhere the venue allows, he works live with the chef, so dinner waits for the speeches instead of the other way around.
6. End of the nightHe gathers cards, the guest book, framed photos and the cake tier and packs them into your designated vehicle.

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